Create a cloud service for InDesign where files can be worked on by numerous people at the same time. Will help save time and encourage collaboration. Like Google Docs, Slides, etc.
Thanks for making this request. In order to understand the use-case more better I have a few questions:
1. Whats the role of the different people working collaboratively on the same file. Are they always only designers or are other personas also involved.
2. What is the use-case here, some parts of this request suggest an Editorial collaboration whereas others suggest collaboration amongst different designers. I am trying to separate these 2 requests out.
3. What are the different kind of files (brochures, books, magazines etc) for which this is required.
4. Does it need to be a web based service, or having the user be able to collaborate on one shared file using InDesign or InCopy on the Desktop will work? What is the advantage you feel over a web-service over the desktop app?
5. How do you workaround this need today? What are the most important problems with the current workaround?
I work for a state department, and handle the document library. Our team is a managing editor, a writer/editor, and 2 designers who create the documents in in InDesign.
Our current workflow on updating an existing form goes like this:
1: Editor accesses the most recent published version of the doc, in PDF, usually from our website or server.
2: Editor leaves comments using Acrobat Pro DC, saves as draft, and emails to managing editor.
3: managing editor leaves additional comments and sends to designer.
4: Designer access .indd version of the file, makes changes based on the comments in the PDF, and emails back to editor.
5: Editor reviews and adds coments, then emails to managing editor.
6: Manager editor review and approves or sends back with additional comments. If good, emails the PDF to designer to push to production.
7: Designer confirms final edits and emails back to editor for review
8. Editor reviews document and emails to managing editor if acceptable.
9: managing editor reviews, and emails back to designer to confirm and push to production.
This causes tons of obvious problems. How can we redo our entire process using acrobat and PDF or the other CC tools to create a less complicated, accident prone, revision saving, healthy workflow?
We really appreciate your help.
What about using InCopy!
Or the Book feature in InDesign?
You could part your InDesign document out in smaller sections and use the Book feature - works very well for larger publications as Annual Reports and books/magazines… Section 1: Intro, Section 2: CEO Letter, Section 3: Highlights etc...
I think the idea of sharing the same InDesign document (if possible) will create greater issues like who will own the document, overwriting each others corrections, updating InCopy corrections etc.
Naomi Pollard commented
Take a look at how Miro works! Would love to have something with this functionality for InDesign. We currently have to pass large documents back and forth between team members who are working remotely and have to pull apart publications into sections in order to be able to work on it at the same time - or stagger workload.
[Deleted User] commented
I think that instead of posing all of these layered questions, you should just go and use google docs with friend and see how much easier it is to work on something at the same time than it is to try and merge separate documents... merging creates so many opportunities for errors.
@Adobe: this is about time now!
Jan Mikael commented
Jep, you can use in-copy
Any update? I feel now Adobe is subscription-based there does not seem to be any urgency for Adobe to listen and add feature requests
Any update on this??? Would be EXTREMELY useful now because of coronavirus... we need a system where multiple users can all work on the same indesign file at the same time! Similar to how if we upload a powerpoint document to sharepoint it allows multiple people to be in the file and editing at the same time... similar to if we use Google slides and multiple people can be in the file and editing at the same time.... Can't believe Adobe hasn't already figured this one out! We've started switching to powerpoint even though it's awful for our needs only because we can't all edit the same indesign file at the same time..... awful!
Sara Kocevska commented
Is there some update on this matter? it is very much needed to have InDesign to be collaborative for 2 people in the same time working on a file in this period of Corona Virus... Please think about it, you will change our lives on better
Abdullah Saleem commented
Collaborative workflow will allow other designers to work on the same document at the same time, for example, I am in editorial designing and most of work which we do is Annual Report designing. It includes Financial Accounts from Excel File which we redesign into Indesign tables and Place it, and Second, it includes Directors Report Pages which needed to be designed. like add pictures and other editorial stuff like designing.
This feature would aid us to work on the same files and it would save time. As one person (person 1; to get more hypothesis on this example) could work on accounts and other person(person 2) could work on designing pages of Directors Report. Secondly, if clients want to do changes it could do with another person (person 1) while Person 2 is doing the next pages onto same files.
Answer to Question 4:
It should be offline as a desktop app or updated Indesign feature as I don't think that web-based solution would be that effective as we want to edit and update files.
Answer to Question 5:
We now save files packaged it and then send to another user (person 2) and then he complete its work packaged it again then gave it that person one. This creates hassle and lots of back and forth,
This would be amazing! I would love if Adobe would incorporate this!
Any updates?? Dido with the below comment.
Has there been an update to this? Very needed right now with Coronavirus.
Christine Jacobus commented
1. The role of the different people involved are designers, art directors, creative directors, all who have access to the creative cloud. Others would be copywriters who could have access via InCopy. Then there are commenters and approvers which is not the issue here. The issue is to give the designers the ability to change and create at the same time as other designers. One can be assigned to different chapters following the same look and feel.
2. Answered above.
3. Mostly large formats such as magazines, books, annual reports, etc.
4. The obvious advantage is that one creative can be traveling, at the library, working from home and another can be in the office and they can collaborate from any were.
5. The only work around is to create different sections and then put them together later but this does not allow for live review of consistency rather than making a list of important things to keep in mind. If the art director makes an edit, and the designer needs to incorporate that change, it is live in the same document.
Gigi K commented
I would love collaborative editing as well. I voluntarily produce a monthly newsletter and a once a year handbook for a small group, and would like to allow another member to occasionally help. Right now she has to come over and sit with me at my desk which is not convenient for either, but I would like to allow her to help via sharing the online files, perhaps by having a temporary-use guest pass to login and help.
This definitely needs to be supported and Creative Cloud is very misleading as to what you can do collaboratively with Indesign & Incopy.
Surely a simple thing these days.
If you can do this, please do let me know
Nicklas Storbjörk commented
20 thumbs up for this request.
Ms. Sarah commented
I am a yearbook advisor at the school I work at. My 7th and 8th grade students will be creating the yearbook using Indesign. Is there a way to have 1 file in the cloud and all students work on it at home or at school?
A crucial feature!
Adobe created their software an eon ago when mobile phones were the size of a brick and now we are well into the intuitive smartphone age the foundation of their platform is so out of date that they have been able to move past the point of a Blackberry. The only way is if they start from scratch again, rethink and recreate everything much like Apple did with iMovie and Final Cut Pro. The level of support coming out of India .... I can''t even comment. The collaboration feature they do such a sleek job of showing off in their promo videos is just a complete lie totally misleading. It is not even true collaboration as everyone knows. After 8 calls so far to their support team in India the guy tells me today that they haven't even been trained in how to use it and he and the rest of them couldn't even figure it out themselves let alone give me a clear description of what it can do. I could go on and on... they live on the fact that they got started early and became the industry standard forcing people to have to use it. They would get a look in the door if they were kicking off with this **** today.