Create a cloud service for InDesign where files can be worked on by numerous people at the same time. Will help save time and encourage collaboration. Like Google Docs, Slides, etc.
Thanks for making this request. In order to understand the use-case more better I have a few questions:
1. Whats the role of the different people working collaboratively on the same file. Are they always only designers or are other personas also involved.
2. What is the use-case here, some parts of this request suggest an Editorial collaboration whereas others suggest collaboration amongst different designers. I am trying to separate these 2 requests out.
3. What are the different kind of files (brochures, books, magazines etc) for which this is required.
4. Does it need to be a web based service, or having the user be able to collaborate on one shared file using InDesign or InCopy on the Desktop will work? What is the advantage you feel over a web-service over the desktop app?
5. How do you workaround this need today? What are the most important problems with the current workaround?
As someone who has really enjoyed InDesign, being able to work with multiple people in the same document is a game changer. If this does not become a feature in InDesign I'm going to start doing presentations in powerpoint, where this is possible.
Unai Ledesma Gorostizaga commented
We really need this feature. It will be much easier to work like this, similar to Google or Microsoft.
1. The users that have access to the document can have the role of Creator(ultimate manager of the file, it can be transferred to other person) Editor(ability to change anything), Reviewer (Add mark-ups). You could grant access to styling tools to the owner, so the texts and fonts don't get changed by multiple people.
2. There should be a feature where to review just the text independently to the document, there can be an upgraded version of the pages tool where to see an entire map of the document and to be able to add comments.
3. That is decided by the owner/creator of the inDesgin.
4. Whatever platform that would allow you to see others collaborator's traces in the same way that you can see them in Google Docs or Miro.
5. The workaround is to allow a person at a time to edit the file, to have other's with a copy that, the ultimate owner can open and move the pages.
Agreed, this is an essential functionality. I am guessing I still can't open the same file with another team member even if it is on sharepoint, etc?
Fitz Vo commented
1. They are not always designers, but as a lead editor, one can have designers working on a page layout, while the lead can provide feedback, or have a bird's eye view of what others are doing in the same document.
2. One situation might involve two designers working on a page - one is able to fill out the text in a document's placeholder text, while the other can help import visuals - like pieces to a puzzle.
3. A magazine style works.
4. Doesn't need to be a web service, but if it's a web service, then it's easier to simultaneously work on a document.
5. We have the tedious process of creating individual pages shared via Google Team Drive for designers to work on one at a time, but if there's different levels of access - Designer, editor, writer, then it would be much simpler to manage.
Virgil Ierubino commented
May be linked to: Allow InCopy to be edited remotely by 3rd Parties (eg clients)
1. Designers, editor/writers, photo editors — should all be able to access the file.
2. Use case: proofreader finds a typo, they go into the file and resolve it; the photo editor replaces an image with an updated retouched image; a designer updates the margins — all permission-enabled actions. Collecting feedback and having only one person implement wastes precious time.
3. All file types that allow text, imagery, and layout to be updated.
4. The web-based service allows non-Creative Cloud subscribers to contribute to text edits (proofreader, editor). But the photo editor and design roles require Creative Cloud access for their roles.
5. InCopy — requires a tedius "prep, post, check-in checkout" process. Would be great to just share the file via cloud and allow role-based permissions.
Walo Fenton commented
You have got to be joking. 2020 and no collaborative editing? Keynote has had this for years now. Keynote!
An online interface similar to google docs, that would allow me to authorize users to edit InCopy regions would be tremendous! I'm constantly working with different users, so it's not feasible to lease and install InCopy for each project. The interface could be very simple, it wouldn't need to have full layout visuals, etc. It could simply be a way for editors to edit specific stories in an InDesign document.
As an architect and interior designer, my team really needs this!
We have switched to google slides this last year, just so that we can all work on the SAME client presentation at the same time.
I might work on one page of photos/captions, while another colleague works on a different page representing another area of the design project. We sometimes work on the SAME PAGE at the same time! Especially on deadline! We can then edit eachother's work as well.
This is not about having another designer "review" the work, this is about real-time collaboration amongst a design team for the same presentation.
I miss InDesign, but it seems like it isn't keeping with the times.
- Complicated time consuming task split up between the team, working at the same time in the same file
- One Designer make the cover, another postproductions of the pictures, another the accessibility control of the file
- Create a redesign, work directly in the product together to tryaround together - as in xd
- One Designer workaround for the print production and the other does in the same time something for webpresenting interactive accessibility pdfs.
would be great =)))
- Writting the text directly into the file, while the designer fix other tasks like fix typography things and so on
2. I think a function as in xd would be great, to work in team. Its not either .. or.. thing, its both.
3. Mostly like books, magazines, brochure or big inhouse design project (like a company history wall) , but also could be interessting just to make a collaborate flyer/poster/postcard or whatever - working together at the same time in the same document with more creative output. Nice would be if one person could "lock one object for the other one".
4. Webbased wouldn't be necessary, would be fine but designers have adobe =) Its not about InCopy. The advantage is the normal functions for the designer.
5. We need it coz we have less time every year and need more output =) At creating something completly new thing, a redesign folder, we had the part, that we wanted to create different parts of it. But in home office we had to send every version to one person, an this person had to build one new version. So its more work for things which already was done - sometimes it was also that some parts the other person already changed, but the other person didn't saw it at the same time, so this details also had been corrected by one person.
Another Projekt: a brochure with 72 sites, three persons wanted to work together (one the basic design tasks and two import the pictures and content and so on). Actually we made a book function and split the document to three parts. But the designer had to wait do get into the other parts coz the others still was working ..
Another Project: A catalog with lots of pictures and so on.. same thing like before and also post production - who updated the picture versions.
more than 3 years later we are all waiting in anticipation.
1. An array of users, text edits and designers. It would be great if more than two designers could work on a hefty doc together without splitting the document up.
3. I don't see why a book vs magazine would effect the ability to collaborate. If, as a user, I could only collaborate on a book and not a brochure I'd want to throw my computer at the wall.
4. it being a desktop vs cloud based file would be up to the developers at adobe. They both have their limitations that the developer would know best.
5. The current work around now is to split up the document and combine later. That is the biggest problem. It isn't a collaboration, its to each their own and meet back up later.
I used to work many years in a set up like this:
1. everybody in marketing had an Adobe account so everybody could edit text easily - instead of having to brief the designer first. We worked on a shared company drive.
3. Mainly brochures
5. The designer wasn't that technical so normally it would be someone else in marketing who would publish it. We only used one of the logins for Publish Online - so if someone was to publish a document they would have to remember to log out of their own account - log in to the one we used for publishing - and then logging back into your own account.
In my current set up I don't have an in-house designer but use a freelance - we share files on Dropbox and a possibility to share a dashboard like you can share files or folders on Dropbox would be nice.
Contàmina Perpétua commented
I work in various groups that collaborate on grafic documents. InDesign is by far the easiest way to layout multiple pages with editions in multiple languages, so I wish Adobe would introduce a real-time shared document format like google drive, in which my team could work together on the same document at the same time.
A user commented
2020: why hasn't this been implemented yet?
I work for a state department, and handle the document library. Our team is a managing editor, a writer/editor, and 2 designers who create the documents in in InDesign.
Our current workflow on updating an existing form goes like this:
1: Editor accesses the most recent published version of the doc, in PDF, usually from our website or server.
2: Editor leaves comments using Acrobat Pro DC, saves as draft, and emails to managing editor.
3: managing editor leaves additional comments and sends to designer.
4: Designer access .indd version of the file, makes changes based on the comments in the PDF, and emails back to editor.
5: Editor reviews and adds coments, then emails to managing editor.
6: Manager editor review and approves or sends back with additional comments. If good, emails the PDF to designer to push to production.
7: Designer confirms final edits and emails back to editor for review
8. Editor reviews document and emails to managing editor if acceptable.
9: managing editor reviews, and emails back to designer to confirm and push to production.
This causes tons of obvious problems. How can we redo our entire process using acrobat and PDF or the other CC tools to create a less complicated, accident prone, revision saving, healthy workflow?
We really appreciate your help.
What about using InCopy!
Or the Book feature in InDesign?
You could part your InDesign document out in smaller sections and use the Book feature - works very well for larger publications as Annual Reports and books/magazines… Section 1: Intro, Section 2: CEO Letter, Section 3: Highlights etc...
I think the idea of sharing the same InDesign document (if possible) will create greater issues like who will own the document, overwriting each others corrections, updating InCopy corrections etc.
Naomi Pollard commented
Take a look at how Miro works! Would love to have something with this functionality for InDesign. We currently have to pass large documents back and forth between team members who are working remotely and have to pull apart publications into sections in order to be able to work on it at the same time - or stagger workload.
[Deleted User] commented
I think that instead of posing all of these layered questions, you should just go and use google docs with friend and see how much easier it is to work on something at the same time than it is to try and merge separate documents... merging creates so many opportunities for errors.
@Adobe: this is about time now!