Create a cloud service for InDesign where files can be worked on by numerous people at the same time. Will help save time and encourage collaboration. Like Google Docs, Slides, etc.
Thanks for making this request. In order to understand the use-case more better I have a few questions:
1. Whats the role of the different people working collaboratively on the same file. Are they always only designers or are other personas also involved.
2. What is the use-case here, some parts of this request suggest an Editorial collaboration whereas others suggest collaboration amongst different designers. I am trying to separate these 2 requests out.
3. What are the different kind of files (brochures, books, magazines etc) for which this is required.
4. Does it need to be a web based service, or having the user be able to collaborate on one shared file using InDesign or InCopy on the Desktop will work? What is the advantage you feel over a web-service over the desktop app?
5. How do you workaround this need today? What are the most important problems with the current workaround?
Just wanted to bump this as a highly requested feature I could make use of. Especially with design based collaborative processes, nothing with the formatting solutions of indesign is available collaboratively and it sucks.
Jake Schneider commented
When I saw this feature request, after 6 years of running a literary magazine (SAND), it was like seeing a pot of gold at the end of the rainbow. We have come up with so many workarounds over the years to try to deal with the final proofreading/editing stage of our publishing process and all of them have been extremely frustrating. InCopy just doesn’t do what we need in this area. The fact is that a designer is almost never an expert in text and the ability to have editors and proofreaders request changes (similar to track changes in Word) and make comments directly in the design file, ideally online, would save so many
miscommunications as well as missed/misinterpreted corrections and centralize our entire workflow during the design phase right where it belongs, in InDesign. Our designers will also be thrilled that they can focus on their actual designs and not comparing our pesky requests across so many PDFs, emails, etc.
Laura Shanae commented
1. The Creator (master user) would be a chief editor, who can easily review the history of edits on each page and batch-finalize changes if the end look is right. Trusted Designers get their changes auto-approved. Assistant Designers must have ALL their changes/additions finalized by a Trusted Designer. Text-only Editors would be useful---with the ability to add, move, edit text boxes, and make assignments.
2. I produce a 72-page spread magazine called Mythulu eMagazine every three months. I have to do it single-handedly, even though we have two assistant designers, because they're still learning basic design principles and I don't have a way to review their edits and undo them easily.
Our magazine team is growing---now multiple writers, editors, and a magazine assistant. But we're struggling to manage workflow, and it all keeps coming back to me after raw text approval because I'm the only person who has live access to the files.
Right now InDesign supports text assignments through InCopy, but 80% of the people who would the InDesign file aren't initial content creators. They are all reviewing all the content in passes---one person checks spelling. Another verifies font styles. Another cleans up alignment. Someone else is responsible for putting in attributions and fact-checking. When everyone touches the same content for different reasons, InCopy no longer makes sense. It HAS to be a live-collaboration view.
With that in mind, the BEST IMAGINABLE VIEW for the Chief Editor/Designer is for everyone on the team to have a filter view that highlights every object type on the document that their user is responsible for. When they have done their personal part for that object, they can mark it "done"---but it's only done for their user. The Chief Editor could see at a glance what content hasn't been verified yet and what still needs to be done for it. Chief Editor/Designer should be able to mark an object fully completed (which locks it) and/or check the box on behalf of another user.
3. Any InDesign file! Especially bigger projects. The bigger the project, the more desperate we are for live editing.
4. Web and desktop are both okay. I expect the web version would be reduced-feature, but even being able to adjust images, fonts, master pages, basic layouts live collaboratively and manage designer specialization would be a huge benefit.
5. I do everything myself. 😭😭😭😭
Where are we at on this? Share for Review is ridiculous for trying to manage a whole team's comments on a large document, no one can neatly see the comments that are just for them, and the markup tools aren't consistent for all users. For instance, my client made edits with the pencil and shape tools, and after an update suddenly I can't see anything, despite any view mode in InDesign, changing browsers, swapping to a PC, swapping to another Mac with an OS one version behind, etc. The client had to completely redo their comments for a 100+ page doc, and I was embarrassed that I had even recommended this tool the app keeps pushing.
Figma has collaborative projects and their app is free! Adobe is not cheap, and this lag in innovation is eating up valuable production time where content editors are having to fiddle with comments and designers are left to translate or enter them in one by one. Even Import PDF comments is flawed because it requires the user to be absolutely perfect with their changes (no trailing spaces, for example). We need something integrated that is easy for clients to use. Most of us are working with people that don't have Adobe experience and we can't dedicate hours to go train them on InCopy, especially since most of us designers have never needed to use that side of the editing process.
The reason a web app is so important is that content edits and responses to content questions need to be accessible on the go. Someone shouldn't have to download an app on their phone or be on their computer to approve a comment or say "hold on this edit for now", for example.
As someone who has really enjoyed InDesign, being able to work with multiple people in the same document is a game changer. If this does not become a feature in InDesign I'm going to start doing presentations in powerpoint, where this is possible.
Unai Ledesma Gorostizaga commented
We really need this feature. It will be much easier to work like this, similar to Google or Microsoft.
1. The users that have access to the document can have the role of Creator(ultimate manager of the file, it can be transferred to other person) Editor(ability to change anything), Reviewer (Add mark-ups). You could grant access to styling tools to the owner, so the texts and fonts don't get changed by multiple people.
2. There should be a feature where to review just the text independently to the document, there can be an upgraded version of the pages tool where to see an entire map of the document and to be able to add comments.
3. That is decided by the owner/creator of the inDesgin.
4. Whatever platform that would allow you to see others collaborator's traces in the same way that you can see them in Google Docs or Miro.
5. The workaround is to allow a person at a time to edit the file, to have other's with a copy that, the ultimate owner can open and move the pages.
Agreed, this is an essential functionality. I am guessing I still can't open the same file with another team member even if it is on sharepoint, etc?
Fitz Vo commented
1. They are not always designers, but as a lead editor, one can have designers working on a page layout, while the lead can provide feedback, or have a bird's eye view of what others are doing in the same document.
2. One situation might involve two designers working on a page - one is able to fill out the text in a document's placeholder text, while the other can help import visuals - like pieces to a puzzle.
3. A magazine style works.
4. Doesn't need to be a web service, but if it's a web service, then it's easier to simultaneously work on a document.
5. We have the tedious process of creating individual pages shared via Google Team Drive for designers to work on one at a time, but if there's different levels of access - Designer, editor, writer, then it would be much simpler to manage.
Virgil Ierubino commented
May be linked to: Allow InCopy to be edited remotely by 3rd Parties (eg clients)
1. Designers, editor/writers, photo editors — should all be able to access the file.
2. Use case: proofreader finds a typo, they go into the file and resolve it; the photo editor replaces an image with an updated retouched image; a designer updates the margins — all permission-enabled actions. Collecting feedback and having only one person implement wastes precious time.
3. All file types that allow text, imagery, and layout to be updated.
4. The web-based service allows non-Creative Cloud subscribers to contribute to text edits (proofreader, editor). But the photo editor and design roles require Creative Cloud access for their roles.
5. InCopy — requires a tedius "prep, post, check-in checkout" process. Would be great to just share the file via cloud and allow role-based permissions.
Walo Fenton commented
You have got to be joking. 2020 and no collaborative editing? Keynote has had this for years now. Keynote!
An online interface similar to google docs, that would allow me to authorize users to edit InCopy regions would be tremendous! I'm constantly working with different users, so it's not feasible to lease and install InCopy for each project. The interface could be very simple, it wouldn't need to have full layout visuals, etc. It could simply be a way for editors to edit specific stories in an InDesign document.
As an architect and interior designer, my team really needs this!
We have switched to google slides this last year, just so that we can all work on the SAME client presentation at the same time.
I might work on one page of photos/captions, while another colleague works on a different page representing another area of the design project. We sometimes work on the SAME PAGE at the same time! Especially on deadline! We can then edit eachother's work as well.
This is not about having another designer "review" the work, this is about real-time collaboration amongst a design team for the same presentation.
I miss InDesign, but it seems like it isn't keeping with the times.
- Complicated time consuming task split up between the team, working at the same time in the same file
- One Designer make the cover, another postproductions of the pictures, another the accessibility control of the file
- Create a redesign, work directly in the product together to tryaround together - as in xd
- One Designer workaround for the print production and the other does in the same time something for webpresenting interactive accessibility pdfs.
would be great =)))
- Writting the text directly into the file, while the designer fix other tasks like fix typography things and so on
2. I think a function as in xd would be great, to work in team. Its not either .. or.. thing, its both.
3. Mostly like books, magazines, brochure or big inhouse design project (like a company history wall) , but also could be interessting just to make a collaborate flyer/poster/postcard or whatever - working together at the same time in the same document with more creative output. Nice would be if one person could "lock one object for the other one".
4. Webbased wouldn't be necessary, would be fine but designers have adobe =) Its not about InCopy. The advantage is the normal functions for the designer.
5. We need it coz we have less time every year and need more output =) At creating something completly new thing, a redesign folder, we had the part, that we wanted to create different parts of it. But in home office we had to send every version to one person, an this person had to build one new version. So its more work for things which already was done - sometimes it was also that some parts the other person already changed, but the other person didn't saw it at the same time, so this details also had been corrected by one person.
Another Projekt: a brochure with 72 sites, three persons wanted to work together (one the basic design tasks and two import the pictures and content and so on). Actually we made a book function and split the document to three parts. But the designer had to wait do get into the other parts coz the others still was working ..
Another Project: A catalog with lots of pictures and so on.. same thing like before and also post production - who updated the picture versions.
more than 3 years later we are all waiting in anticipation.
1. An array of users, text edits and designers. It would be great if more than two designers could work on a hefty doc together without splitting the document up.
3. I don't see why a book vs magazine would effect the ability to collaborate. If, as a user, I could only collaborate on a book and not a brochure I'd want to throw my computer at the wall.
4. it being a desktop vs cloud based file would be up to the developers at adobe. They both have their limitations that the developer would know best.
5. The current work around now is to split up the document and combine later. That is the biggest problem. It isn't a collaboration, its to each their own and meet back up later.
I used to work many years in a set up like this:
1. everybody in marketing had an Adobe account so everybody could edit text easily - instead of having to brief the designer first. We worked on a shared company drive.
3. Mainly brochures
5. The designer wasn't that technical so normally it would be someone else in marketing who would publish it. We only used one of the logins for Publish Online - so if someone was to publish a document they would have to remember to log out of their own account - log in to the one we used for publishing - and then logging back into your own account.
In my current set up I don't have an in-house designer but use a freelance - we share files on Dropbox and a possibility to share a dashboard like you can share files or folders on Dropbox would be nice.
Contàmina Perpétua commented
I work in various groups that collaborate on grafic documents. InDesign is by far the easiest way to layout multiple pages with editions in multiple languages, so I wish Adobe would introduce a real-time shared document format like google drive, in which my team could work together on the same document at the same time.
A user commented
2020: why hasn't this been implemented yet?
I work for a state department, and handle the document library. Our team is a managing editor, a writer/editor, and 2 designers who create the documents in in InDesign.
Our current workflow on updating an existing form goes like this:
1: Editor accesses the most recent published version of the doc, in PDF, usually from our website or server.
2: Editor leaves comments using Acrobat Pro DC, saves as draft, and emails to managing editor.
3: managing editor leaves additional comments and sends to designer.
4: Designer access .indd version of the file, makes changes based on the comments in the PDF, and emails back to editor.
5: Editor reviews and adds coments, then emails to managing editor.
6: Manager editor review and approves or sends back with additional comments. If good, emails the PDF to designer to push to production.
7: Designer confirms final edits and emails back to editor for review
8. Editor reviews document and emails to managing editor if acceptable.
9: managing editor reviews, and emails back to designer to confirm and push to production.
This causes tons of obvious problems. How can we redo our entire process using acrobat and PDF or the other CC tools to create a less complicated, accident prone, revision saving, healthy workflow?
We really appreciate your help.