Allow InCopy to be edited remotely by 3rd Parties (eg clients)
We prepare large copy-heavy documents for our clients using InDesign and InCopy. However, our clients are not technically minded and do not have access (or the technical ability) to the Adobe software needed to open such documents and provide edits/comments.
We therefore have to cut/paste the InCopy into a Microsoft Word document and send this, so that the client can edit/change/comment as necessary. They then return the Word file to us, and we re-link or re-copy the changes back into InCopy.
Unfortunately, during this process we often lose the formatting and pagenation, increasing the time it takes for the edits to be made, and increasing the chances of other mistakes being made.
We would love to see a mechanism by which we could allow the editing of InCopy documents online by non-Adobe customers so that all editing is contained within the Adobe workflow.
Ideally, we could send our clients a link which allows them to open the InCopy document, read and review it (perhaps even track changes), provide comment, and then save it for our acceptance. It would be good too if they could print the unformatted document out to read on paper.
Jacques Kloppers commented
I second this. A single local file that can be seen and edited by the editors but that can also be read by a formatted Indesign document (like a continually refreshing link) which can keep formatting on the designer side and content on the editor's.
Virgil Ierubino commented
This is so essential. I effectively cannot make use of InCopy because my clients of course do not have it.
I need a workflow where the document copy is saved in InCopy files, and these can then be edited – minor text edits is all we need – by e.g. a third party translator, client editorial staff, etc.
The ideal workflow would be a built in "upload for editing" feature similar to Acrobat's upload for commenting feature.
Adobe needn't see this as giving free access to InCopy to other users. The other users should only have the most basic access to edit just the text itself for a specifically shared ICML file.
Anne-Marie Concepcion commented
Sounds like this workflow is better suited for Wordsflow from Emsoftware. It allows all the features you're talking about and avoids all the problems you're running into, including losing formatting when updating editorial changes. Check it out.