Library Items With Modifications Being Overwritten by InDesign
We use CC Libraries to store common assets and we use a NAS to store our InDesign documents.
This means User A can save a file from Computer A onto the shared storage, then another User B might access it days later from another Computer B to make changes or to publish the work.
I doubt this is an uncommon setup but our users have a tendency to modify the linked asset once it is placed. So, for example, a textbox stored on the cloud might be a boilerplate template for a type of form. The user drags the textbox from the cloud library onto their document and then makes changes to it without unlinking it first. They should unlink it before modifying it, but they often don’t know or don’t remember to. However, the current behavior of InDesign in this case is still unexpected and has resulted in lost work.
Steps to reproduce:
a. (On Computer A) Drag and drop a textbox from CC Libraries into an InDesign document
b. Edit the text inside the textbox without unlinking it from CC Libraries
c. Save the file onto a shared storage drive and exit the document
d. (On Computer B) Open the document that was modified on Computer A
The modified textbox is preserved
Half the time, InDesign will pull down the CC Libraries asset and replace the modified textbox with it, thus wiping out the changes made on Computer A.
The issue doesn’t seem to appear when reopening the modified document from the computer it was modified on. It’s only when opening it on a different computer that the issue occurs.
While users should not be modifying linked assets from within InDesign without unlinking them first or making a copy and working on that instead, the behavior here is still unexpected and has resulted in loss of work.
The workaround has been to try and remind users to unlink Cloud assets that they intend to modify locally, but they don’t always remember, and some users still make this mistake.
If InDesign is going to replace modified Cloud Library links with the Cloud version, it should at least give a warning or notification first, either when saving a document with modified cloud asset files, or when opening, so that the user is aware that they are about to lose data if they continue.
Ideally, InDesign should treat Cloud Library links the same as local drive links, and only bother the user with stale, broken, or mismatched link notifications when they go to print or export, as is currently done with conventionally linked files.